Vines Most Frequently Asked Questions



How long is the rental time at Vines?

Vines rentals include 2 hours prior to your ceremony for photographs, 1/2 hour for ceremony, 3-hour reception.

Does the reception time include the clean up and event break down?

No, major clean up and breakdown is after your event time.

Can I have a reception that is longer than 3 hours?

Of course you can! Daytime weddings confirm the times at the 30-Day Appointment. Evening weddings can add an hour during the event. The fee is discussed at the 30-day appointment, and includes staffing and additional bar time if applicable.

What is the daytime wedding time frame?

Daytime ceremonies start at 10am, and can be any time on the half hour up until noon. This means that a noon wedding will have a reception ending at 3:30pm.

What time do the evening weddings start?

Evening wedding start times vary by the month of the year. Spring and summer weddings start later, usually 6:30-8pm. Fall/winter weddings are earlier if outside, usually 4:30-6pm.

Is the rehearsal included in your fees?

Of course! We have a 1-hour rehearsal included in your estimate. If it runs over the allotted time, there will be an additional fee of $150.00 per hour.

When can vendors arrive for set up?

In most cases vendors may arrive 2 hours prior to your event. Please inquire with the wedding director if more time is required An additional fee may be added based on the amount of time requested.

Who directs the ceremony and reception?

One of our Vines Wedding Directors will run your rehearsal, ceremony, and reception.

Does Vines have a rain plan?

Yes we do, and we discuss it in detail at our 30-day appointment. There are a few options for indoor ceremonies, based on the location that you booked for your event. In most cases the dance floor area is the best option.

What is included in the ceremony fee?

White chairs, set up, break down, and 1-hour rehearsal, usually the day before your event.

How many guests can Vines seat?

We can seat 325 for a plated dinner, with Dance Floor. Buffets can seat 275, with Dance Floor. Reception style, where everyone is not seated, Vines can hold 400. Outdoor deck seating is also available during Spring, Fall, and cooler Summer nights. Vines Tent Site can hold 300-400 people for seating as well, or 200-325 for full outdoor reception.

How many guests are at each table, and what size is the table?

We seat 8 people, and the table is 60"round.

What are the House linens?

Vines house linens are a standard 120" white round to the floor, with your choice of white, ivory, black or forest green 90"square overlay. Chocolate Brown linens are available at a small additional fee, and we do need 4-6 weeks notice on that color.

What if we want to have specialty linens?

Great! We are happy to assist you if you would like, and will charge a 10% handling fee to do so. If you handle the linens yourself, then you are responsible for set up and break down. Vines will charge an additional fee to handle this if asked.

May we bring in our own decorations?

Yes, you may bring in your own decorations. You may not attach anything to the walls, arbor ceremony site, or ceilings, by tape, nails, staples etc. Vines is not responsible for set up or break down of these decorations, including aisle runners. Vines will charge a minimum fee of $250.00 for decor installations performed. Decor breakdown should be completed the day of your event, unless discussed and approved by Vines management. Vines will charge an extra fee to breakdown any decor left on site after your event, and is not responsible for items left by your guests, or vendors.

What is included in the Facility rental fee?

This fee includes tables, chairs, basic linens, guest centerpieces, china, glassware, and flatware, and the basic time is a 3-hour event. Additional hours are available in most cases, for a 4 or 5-hour event.

Does Vines charge a cake-cutting fee?

NO, we do not! Our staff does that as part of their duties.

Does Vines have set Wedding Packages?

No, we have minimums for facility rentals, and food and beverages. They vary by day. Specials are available for January-March and mid-July-August events. Your contract and estimate are based on our minimums. We believe that each Bride and Groom has the right to choose their own menu and beverage selections. It is YOUR day, after all!

What if more guests attend then are guaranteed as the final count?

We need to have the final count 7 business days prior to your date. At that point, we can go up in numbers, but not down. We do need to be notified immediately in that case. On the day of, we do a head count at the ceremony. If there are more guests than anticipated, we will do everything we can to accommodate them. There will be a surcharge of $10.00 per person, along with the original per person food & beverage fee, tax, and service fee.

What time can our guests arrive?

Guests can arrive no earlier than 30 minutes prior to the ceremony. In most cases, they need to stay at the ceremony site. The immediate family and Bridal party are allowed in 2 hours prior to the ceremony for preparation, and photos.

When can we have the cake delivered?

Vendors have access to set up 2 hours prior to the ceremony. We are not responsible for outside vendors' set-ups, equipment, duct tape, extension cords, or hand trucks.


PAYMENTS


What are the deposit schedules?

In most cases, the total bill is divided into thirds. The first deposit reserves your date, time, and location. The second deposit is due 30 days prior to your event, and the final payment is due 7 days prior to your date, with the final guest count. At that point the count may go up, but not down. Please check your contract for the required payment dates.

What if a deposit is late?

A 5% surcharge will be added to your final bill for handling fees.


SPECIAL REQUESTS



Can we order food, and beverages for pre-ceremony time?

Of course! This will be discussed at the 30-day appointment. We can do full meals, appetizers, sandwiches, etc.

Do you have children's pricing?

Yes, we do! Children 3 and under are free. Children ages 4-10 are 1/2 off of the adult menu, or $12.95 for a kiddie plate. The most popular one is chicken fingers, mac & cheese, and fruit cup.

What about dietary restrictions?

Just let us know what those restrictions are, and we will take care of them. Most events have some Vegetarians these days.

Do I include my vendors (musicians, photographers, videographer, florists, planner) in my guest count?

We can do special vendor meals for your group, or they may be included in your headcount as guests.

How many bathrooms are at Vines?

Fountainside- Has 2 downstairs, and The Grooms Room upstairs in the Swan Lake Suite. Lakeside has a total of 3 on main floor, and a powder room in the Bridal Suite. The Park itself has a brand new Rest Room Station at the Main Entrance.